COVID-19 UPDATE: Please check here for more info - FIRST Inspires: COVID-19 Update

Qualifying Tournaments

 

Qualifying Tournaments 

2019-2020 City Shaper Qualifying Tournament Team Assignments

(To be posted by October 31, 2019)

Tournament Assignments by Qualifier

Tournament Assignments by Team Number 

   

Schedule of Qualifying Tournaments in Illinois

(2019-2020 City Shaper)

The vast majority of Qualifiers in Illinois are bunched into two weekends this year: December 7th/8th and December 14th/15th.  Please consider this when making plans for your teams.

Because the dates will be so limited, we will be asking teams to select four Qualifiers they are able to attend (instead of the three selections made in seasons past). 

 

 

Qualifier Tournament Information

  1. The Illinois FIRST® LEGO® League's (FLL) Qualifier Tournament Registration will open mid-July and end October 15th.  You must be registered with FIRST nationally before you will be able to register with Illinois. 
  2. Illinois Qualifying Tournament season is during November -December. FIRST Illinois Robotics uses a system of qualifying tournaments leading to the Illinois FLL Championship Tournaments.  Every Illinois FLL team will participate in a single Qualifying Tournament with 20% - 25% of teams advancing to one of three Illinois Championship Tournaments.
  3. You will receive specific Information regarding your Qualifying Tournament from your Qualifying Tournament Coordinator (QTC) before your tournament.
  4. All Illinois tournaments are free and open to the public, so invite family and friends to attend an event!

 

City Shaper Resource Library:  Challenge, Updates and More Resources:

  • FLL Challenge, Updates and Resources at this link https://www.firstinspires.org/resource-library/fll/challenge-and-resources
  • Judging Guide For Teams available  HERE    
  • Robot Game Table Run Guide for Coaches is available HERE   
  • Teams, please bring three copies of this completed document to your qualifiying tournament.  One copy will go to each of the three sets of judges: Core Values, Robot Design, and Project.  The Judges see many kids and teams during the day, so the Team Information Sheet will help them identify everyone, as well as learn some important facts about your team. 
    • Team Information Sheet HERE
    • Team Information Sheet (Fillable) is HERE
  • 2019 Instructions for signing up to volunteer at an Illinois FIRST LEGO League Qualifying Tournament at this link https://docs.google.com/document/d/1KOaVLFXnG9IP1Wdip8EFBeG9nZ901MNY1TGEohQXm-8/edit

 

Consent and Release Forms

FIRST Illinois Robotics is requiring each team complete a Consent Release Form for each student, coach and volunteer attending (NO EXCEPTIONS – Participation is contingent on submitted consent before the opening ceremonies).

Coaches and team members have 2 forms to complete on 2 separate websites:

FIRST National Consent: 

Go to this link for details on how to digitally complete National Consent Forms (requires log in): https://www.firstinspires.org/node/4141

National Paper Consent Forms (only complete if digital are not possible):

English - HERE

Spanish - HERE

Illinois Consent Forms

Illinois Consent Forms (English) Can be completed digitally or printed.

https://registration.firstillinoisrobotics.org/Consent.aspx?ConsentID=0&TeamID=0  

Illinois Consent Forms (Spanish) HERE

Illinois Consent Forms Directions:

Illinois Consent Form directions for coaches  https://goo.gl/tXPCFq

Illinois Consent Form directions for guardians https://docs.google.com/document/d/1AdMh-MR0aFTD5xUBLUhRwCYi-5QsOeE3XznPzeuG7ls/edit

Paper Consent Forms Folder Now Available

Coaches can upload scanned/digitized paper consent forms (PDF, PNG, or JPG only) here: https://consent.firstillinoisrobotics.org/

Coaches are required to ensure the completion of these forms for all team members (including adult team members) online prior to arriving at the tournament and should submit the consent report during their on-site registration.  Paper consent forms can be turned in during registration for any participant not included in the online consent report, if necessary. DO NOT PRINT ONLINE CONSENT FORMS> this creates huge amounts of work and it is unnecessary. Showing the screen capture of signed consents list or the Coach verbally confirming all consents were completed online will be adequate. Ultimately the Coaches are responsible for ensuring all consents are completed before student participation in the Qualifier. Teams not in compliance can be reprimanded up to and including loss of participation in the event, awards or advancements.

 

Two Volunteers Per Team

Faced with unprecedented growth, our organization needs teams to step up their volunteer game. We are asking each team to please recruit two adult volunteers to help at either a Qualifier or one of the three State Championship Tournaments this year. We are hoping that one of the 2 volunteers you find will be excited to step up as a new Judge or Referee (trained volunteer role). Check this link out for more information on Volunteering at FIRST LEGO League events.

To find an event to volunteer at please go to www.firstinpires.org , log in. Select the Volunteer tab, choose Volunteer at an Event, and select the search criteria to find an event near you. Click on the event you wish to help at and choose the positions you would willing to help with. Here is a list of Volunteer Role Descriptions.  

To find out more about being a Judge, go HERE. To find out more about being a Referee, go HERE. Submit your entry. If you would like to have more instructions, you can look through the Volunteer System User Guide,. You should receive a message from the Event Coordinator in a few days or so. Thanks for stepping up to help run the program!

It’s always a great time to sign up to volunteer at the tournament you are getting ready for. Many Coaches, Team Parents, and Mentors can help make their Qualifier great by signing up to help out! Send a message offering to help your Tournament Coordinator if they need it and help demonstrate to our teams how Gracious Professionals are all around us!

2019 Instructions to sign up to Volunteer at an Illinois FIRST LEGO League Tournament  https://docs.google.com/document/d/1KOaVLFXnG9IP1Wdip8EFBeG9nZ901MNY1TGEohQXm-8/edit

 

Cancellation Policy

The Qualifying Tournament Coordinator will determine if there will be a delay in the start of the event or a cancellation of the event. This will depend upon:

  • The road and/or weather conditions or
  • Conditions within the facility, including power, heat water, fire and contagious disease conditions that are considered to be a threat to the safety or health of the students.
  • Other conditions that might apply.

If a qualifying tournament has to be cancelled,  the Qualifying tournament coordinator  will have 48 hours to secure a back-up date and location for the event., If a new date and location is secured, teams will be notified immediately.  Teams that are not able to attend on the new date will not be eligible for awards and will not be considered for advancement to a championship event.

If a qualifying tournament has to be cancelled and a back-up date and location is not available, the following process will be in place:

  • No Awards will be given
  • A lottery of registered teams that would have attended that qualifier will determine which teams will advance to the championship tournaments. The lottery will be held within 48 hours from the day the qualifier was intended to be held with the participation of the head judge, head referee and qualifying tournament coordinator. Teams will be notified by email on that same day.

Costume Policy

We understand that in light of the Star Wars content, events and teams may wish to incorporate Star Wars themed costumes this season. We are excited about this fact, but we are also concerned about the physical and mental safety of attendees at our FIRST events. Therefore, we are asking that any gun props be kindly left at home, sorry Storm Troopers! Lightsabers will still be deemed acceptable in light of their inherently obviously safe nature. If individuals plan to attend in full Storm Trooper costume, please be aware that gun type props are not allowed. If a team shows up with such props, they will be asked to place the items in their car.   Thank you for your understanding and adherence to this policy.

Practice Playing Field

Many tournaments provide access to a practice field where teams take turns running matches with their robot.  If a field is provided, scheduling is often tight, and teams may need to reserve a time slot to practice.  

Practice Table Missions:  The field kits used for the practice table are likely on loan from teams that are attending the qualifier.  In the past it has been our experience that many of the loose mission pieces are lost or misplaced during the qualifiers, and teams are understandably reluctant to provide their field kits.  To reduce the likelihood of losing mission pieces FIRST Illinois Robotics has decided that only the mission pieces that are attached to the tables with Velcro will be provided at the practice tables.  Every team attending a qualifier will have to bring the loose mission pieces to the tournament for their own use at the practice tables.

Bring Loose Mission Models to your tournament to use on the practice tables! Your team must bring all loose mission models from your own team table to use at the practice tables at the tournament. You do not need to bring your entire field. As a matter of fact, most tournament coordinators will not allow you to bring your own field. You will need to use the practice tables provided. But ALL TEAMS NEED TO BRING THEIR LOOSE FIELD ELEMENTS to use on the practice table.

Table Wall Heights

Illinois plans to use 2.5" nominal wall heights for all State Championship Tournaments this season. Teams attending their local Qualifier may encounter tables with wall heights between 2.5" and 3.5". Your team should design and build a robot for competition that is able to utilize a table with any wall heights specified within the table build instructions. 

FIRST Table Building Instructions

Tables, Mats, Side Tables, Carts and Home

This season, the field mat should be flush with the interior table edges on the south and east walls. The mat should not “tuck under” the edges of the table.

Picture of Table Mat

A large section of table is exposed on the west side, called Home. The surface finish of Home does not have to be painted black; teams may encounter unpainted or painted Home regions at their Qualifiers. Any pits or bumps in Home should be smooth, within reason, although variability is expected.

The west most mat edge at your Qualifier may be taped down with either a gaffers tape (black ½” gaffers tape, removable) (only covering the black border and extended into Home) or with thin carpet tape on the underside (not the foam type; should be removable, typically 2” wide) (only to be placed under the western most edge of the mat - must not be exposed/visible after being placed). If you have questions about what kind of tape your Qualifier will be using, please contact your Tournament Coordinator once you have been assigned your Qualifier. 

Field tables at Qualifiers may range in height from 2.5” to 3.5”. At the Illinois State Championship tournament, tables will have 2.5” wall heights.

Per the rules, all equipment and model storage must be in the Home area. There will be no side tables available to teams at any of their tournaments. (If there are side tables, they are solely for Referee use.) Additionally, teams cannot use their robot transporting cart to store equipment during set-up or the match. Robot transporting carts are only to be used for transporting the robot to and from the Field Area and Judging.

See the rules and definitions for more information about Home including inspection areas, returning to home, and more. Please see the Challenge GAME GUIDE document for further details. The Game Guide and Challenge Updates can be found in the Resource Library HERE.

City Shaper Innovation Project - Important Team Clarification

Some teams are having difficulty clearly connecting the problem they chose for the Innovation Project to this year's theme.
This year teams were asked to: Identify a problem with a building or public space in your community. Design a solution. Share your solution with others and then refine it.
As you prepare for your Qualifier, we recommend teams carefully consider if your Innovation Project presentation is making clear that the problem you chose is related to a building/buildings or public space/spaces in a community as that connection should be clearly conveyed to judges during the Innovative Project judging session. 

Judging Guide For Teams: Quick Reference for 2019/20 City Shaper Season - Illinois

Judging Guide document available HERE

All FIRST LEGO League judging sessions in Illinois are 10 minutes long and include both time for the team to present information to judges and a Question & Answer period. 

Core Values

  • There will not be a teamwork challenge as part of the Illinois Core Values judging process.
  • Team is given 3 minutes to present information about their team.  Time starts when the first person enters the room. Remainder of judging session is for judges to ask questions.
  • Team may use a poster or other visual aids if they wish. Format of presentation is up to team as long as it is a live presentation.
  • Information not presented to the judges during the session will not be evaluated. Judges are instructed to return any material other than Team Information Sheet to teams at the end of judging. Any other materials brought to judging should be shown/explained to the judges during judging.
  • Adults/mentors should not talk during judging. Student team members should be the ones talking.

Innovation Project 

  • Prepare your team so that they can set up, take down, and keep track of their presentation length themselves. (Student team members should also transport props/materials to judging!)
  • Team is given 5 minutes for Innovation Project presentation (includes set up).  Time starts when the first student enters the room.  Remainder of judging session is for judges to ask questions.
  • Teams need to make sure to include information about all three parts of the Innovation Project 
    • What their topic/problem is and what research they did on it
    • What their innovative solution is and how it works
    • Who they shared their solution with 
  • Information not presented to the judges during the session will not be evaluated. Judges are instructed to return any material other than Team Information Sheet to teams at the end of judging. Any other materials brought to judging should be shown/explained to the judges during judging.
  • Adults/mentors should not talk during judging. Student team members should be the ones talking. 

Robot Design

  • A picture of the table with mission models is HERE
  • There will be no competition game table or mat in the judging room. There will be a table that the team can put their robot and other parts on so they are able to show the robot and other robot parts to the judges. (ie: they can demonstrate how they put on/take off attachments or show how a particular part works)
  • Team has 4 minutes to present information about their robot & strategy. Time starts when the first student enters the room. Remainder of judging session is for judges to ask questions.
  • Presentation must be live - no pre-recorded video of team or robot should be used
  • There will be a 17” x 11” display board that shows the Robot game mat in the judging room.  Teams may use this display board to aid in their presentation to judges if they wish. Judges may also ask the team to use the board when answering questions.
  • Judges want to know how a team designed and tested their robot to make sure it meets the criteria listed on the Rubric. 
  • Information not presented to the judges during the session will not be evaluated. Judges are instructed to return any material other than Team Information Sheet to teams at the end of judging. Any other materials brought to judging should be shown/explained to the judges during judging.
  • Adults/mentors should not talk during judging. Student team members should be the ones talking.

 

Robot Game Table Run Guide for Coaches: Quick Reference for City Shaper Season

Robot Game Table Run Guide document available HERE

Coaches, we know you are excited to see your students’ work shine but often the most important lessons happen at the tournament table. By following these guidelines, you will help ensure the day is an amazing learning experience for all. 

  • Core Values apply to the whole team- including coaches, parents, and siblings! We expect Coaches, Mentors and family to model the Core Values throughout the whole tournament.
  • Students are responsible for transporting the robot during the day. 
  • Kids do the work! Students, not coaches, are responsible for updating any programs or building throughout the day. 

During a robot run, make sure your team:

  1. Introduces the team to the referees and let the referees know if they rotate technicians (tag-in).
  2. Sets-up their robot for inspection and then two technicians set-up for the first launch. Other team members should visually check the field to make sure everything is properly set. No one, except for referees and field setters, should touch the field outside of Home/Launch.
  3. Runs their robot, with only 2 active technicians at the table at a time.
  4. Stops their robot immediately after time is up.
  5. Scores the field with the referee (2 technicians), making sure to ask any questions or clarifications.
  6. Approves the table score by signing or pressing save.
  7. Returns field parts to the referee, packs up their robot, then leaves the field area.

During a robot run, make sure your teams’ coaches, mentors and family:

  1. Don’t interfere with the students. It’s the students' job to transport, set up, make decisions during the run, and communicate with the referee, Help them learn how to do this in advance, not during the table runs.
  2. Take pictures and video! Just make sure to stand in the designated area and not in the way of referees, announcers and other volunteers.
  3. Cheer! Help the team learn to celebrate whether or not the robot works.
  4. Celebrate the small victories. Robot successfully did a mission it didn’t do last time? Celebrate. Team earned more points than last run? Celebrate. Team worked together better than ever before? Celebrate!

Team Information Sheet

The Team Information Sheet is HERE

The Team Information Sheet (Fillable) is HERE

Teams, please bring three copies of this completed document to your qualifiying tournament.  One copy will go to each of the three sets of judges: Core Values, Robot Design, and Project.  The Judges see many kids and teams during the day, so the Team Information Sheet will help them identify everyone, as well as learn some important facts about your team. 

 

Core Values Poster

 No Core Values Posters will be required at any events in Illinois for the City Shaper season.

Engineering Notebook

All teams will receive printed Engineering Notebooks for use during the Season. Please do not plan to turn in the Engineering Notebooks during your judging session. The notebooks can be used to demonstrate planning, design, and results during the Robot Design Judging Session, but teams cannot expect judges to review their materials after their session has ended. Teams will only be judged on the material they verbally share during the judging session.

 

Check-in at the Team Registration Table at your Qualifying Tournament 

Upon arrival at the tournament, your team must first find the registration table and check in.  At most tournaments, the teams arrive during the same half hour, so it can be very chaotic, and lines sometimes form at the registration table for a brief period.  Keeping your forms organized and ensuring that you have all the necessary paperwork when you arrive, can help to reduce the wait for everyone.

Additional Forms at Qualifiers

Some Qualifying Tournaments may have additional forms, such as food-pre-order, that will need to be turned in.  Please see the link at right for your specific tournament for additional instructions.

Time Management

Coaches should review the day’s schedule with the team members.  Competition schedules are usually very tight, so it’s important that each team is ready and on time.  Teams must not miss their assigned robot rounds or judging sessions, as there is often no time available to reschedule a session.  Please see the link at right for each specific tournament's schedule for the day. 

Coaches’ Meeting

Some events hold a meeting for coaches at the very beginning of the day while teams are setting up their pit areas.  Teams should find out where this meeting will take place and make sure at least one coach or adult representative attends.  The QTC will often use this time to discuss any changes to the day’s schedule or any logistical concerns. This is also a team's last opportunity to clarify the rules before the competition begins, so coaches should be ready with any last-minute questions their team may have. 

The Team Pit

  • The 'team pit' will be every team’s home for the day.  Each team may be assigned a specific location to set up (a pit station or pit table), but some qualifying events have areas that are first come first served.  Teams should with the registration table to find out if spectators are allowed in the pit, as some facilities allow only team members, coaches and mentors in the pit area.  Regardless of the size of a team’s pit station, teams should be gracious and keep within the confines of the teams assigned space. 
  • Generally, a pit table will be provided so teams can set up a display for other teams to see, showcase their Core Values, Robot and Project or make minor repairs.  If a team has any posters or banners those would be set up here to show your team spirit.  Some tournaments may require you to bring your own table, so please see the link at right for your specific tournament for additional instructions.
  • Electricity may be provided at the pit, but if your team brings a laptop, make sure it is fully charged.  Some venues have no power other than a few scattered laptop recharging stations, so plan accordingly.

Important Locations

When a team registers at an event, volunteers will probably provide a map or let teams know where to find important areas of the event.  It is important for teams to know how to find:

Practice Playing Field(s)  

Many tournaments provide access to a practice field where teams take turns running matches with their robot.  If a field is provided, scheduling is often tight, and teams may need to reserve a time slot to practice.  

Practice Table Missions:  Each qualifying tournament will have two practice tables available for teams.  The field set up kits used for the practice tables are on loan from teams that are attending the qualifier.  In the past it has been our experience that many of the loose mission pieces are lost or misplaced during the qualifiers, and teams are understandably reluctant to provide their field set up kits.  To reduce the likelihood of losing mission pieces FIRST Illinois Robotics has decided that only the mission pieces that are attached to the tables with Velcro will be provided at the practice tables.  Every team attending a qualifier will have to bring the loose mission pieces to the tournament for their own use at the practice tables.

Bring Loose Mission Models to your tournament to use on the practice tables! Your team must bring all loose mission models from your own team table to use at the practice tables at the tournament. You do not need to bring your entire field. As a matter of fact, most tournament coordinators will not allow you to bring your own field. You will need to use the practice tables provided. But ALL TEAMS NEED TO BRING THEIR LOOSE FIELD ELEMENTS to use on the practice table.

Competition Area

The competition area is where the official Robot Game playing fields are located, and robot performance matches are scored by official referees.  Competition tables will be set up in pairs, and during each table round a number of playing fields may be running simultaneously.   Be aware that lighting and other conditions in the competition area may be different from a team’s home practice area and the practice tables at the event, so they must be prepared to adjust as needed. 

Opening Ceremony

Usually the opening ceremony is very high energy and sets the tone for the day.  At most tournaments, teams have about an hour for registration, pit station setup and time on the practice fields prior to the opening ceremony.  Judges, referees and special guests are introduced. The Challenge and scoring are explained. Teams not immediately scheduled for the robot performance matches or a judging session should return to the pit to listen for queuing, use the practice fields for final robot adjustments or prepare to meet with the judges.
 

Robot Matches

  • During the day, teams get at least three robot competition matches lasting 2 ½ minutes each at the competition tables.  Tournament organizers may pair your team with the same team each time or mix up the pairings. 
  • Two team members are allowed at a time at the competition table.  The remaining team members must stay behind the line.  Let the referees know if you will be tagging in and out.   Please do not leave the table area until the table has been reset. This will eliminate teams walking away with mission models.
  • Teams are responsible for making sure they follow the schedule.  Queuing is the process of lining teams up for their robot matches to ensure that each match happens on time, but unexpected delays may occur.  
  • When a team’s match begins both robot operators should move to the table while the remainder of the team settles in the team standing area.  FLL expects tournaments to allow teams to rotate robot operators out during their matches.  Remember the clock does not stop for operators to change.  Be aware that most tournaments do not allow coaches or team members who are not robot operators into the area immediately around the table and must watch from the designated spectator area. 
  • Robot operators should follow the table referee’s instructions at the table, but they should not be afraid to ask the referees if they have any questions or concerns.  Before starting, the robot operators should scan the table to make sure it is properly set up.  If the robot operators have a question about the table setup they should talk to the referee immediately.  Once the match starts, it is too late to change the table.
  • Teams that have not participated in FLL tournaments before may be nervous about what to expect of the robot performance rounds.  Coaches can prepare the team by having the team run timed practice matches in the weeks before the tournament, with music playing and team members cheering.  When each practice match is over, have your team members review the field and agree on what their score would be at a tournament.

Innovation Project Components:

  •  The Innovation Project consists of the following parts:

    o   Research the Topic

    o   Choose a Problem

    o   Develop an innovative solution

    o   Share your team´s solution with others

    o   Present everything your team did in a 5 minute presentation to judges

    •   KEEP IN MIND: Teams will only be judged on the material they verbally share during the judging session.

    Explain in your presentation at the tournament how you have fulfilled all parts of the FIRST LEGO League Innovation Project.  We have found in previous seasons that teams sometimes do not always indicate how they have shared their project as part of their Presentation. Details can be found at this link:  http://www.first-lego-league.org/en/fll/research-project/projectassignment.html

    In order to have standardized approach for the use of time for the project judging sessions, we will be strictly following the following policy at this year's championship tournaments.  Each judging session is only 10 minutes long, and the clock will start when the team enters the room.

    Per FIRST rules the presentation itself cannot be longer than five minutes, which means the other five minutes is split between setup and the Q&A. So please be aware that time spent setting up will take away from time available for Q&A, so your team should practice their setup so it does not take longer than a recommended 30 seconds to 1 minute.  Following this ten minute period the judges will spend another five minutes scoring the team, after the team has left the room. Note that some qualifying tournaments this season may also be strictly sticking to[SL3]  this ten minute rule.

    •   Spectators who enter the judging rooms must enter and leave the room with the team and must remain for the entire interview. Viewers must remain silent and cell phones should be turned off. Videotaping is allowed but should not interfere with the team’s presentation.

 Judged Sessions

Judging sessions for Core Values, Robot Design and the Project generally take place in rooms separate from the competition area.  Every team will participate in each session during the day, so teams should make sure they understand where and when a team should queue. 

  • In addition to points scored during competition matches, each team is judged on its Core Values, Robot Design and Innovation Project.  This often happens in areas which are separated from the rest of the competition to eliminate noise and distractions.  Each team will report to each of the sessions at a specific time during the day and it is imperative that teams know where all of their sessions are located and when.
  • Teams meet with a panel of two judges for 10 minutes in each judged area. Teams should always ask the judges if they are ready to begin before starting to set up.  Some judging is done by observing teams in action.  Please see the link at right for any qualifying tournament's specific instructions regarding judging.
  • Some tournaments have restrictions on the number of adults that accompany team members into the judging sessions.  Please recognize that these rules are not designed to make the judging or performance process a secret, but to ensure fair judging or accommodate space restrictions of the judging rooms.
  • If the tournament organizer said that there would be audiovisual equipment available in the judging areas, teams make sure that is still available the day before the tournament.  Also, teams should double check that any equipment the team brought along is working (such as extension cords and projectors).  If anything is not available or not working, teams must be prepared to present without those items.
  • To learn more about how your team will be judged at a tournament, please review the Rubrics shown in the Resource Library.

 

Scoring Confirmation

  • At the end of each match the two robot operators will witness the referee’s scoring of the table.  The referee records the condition of the field at the end of the match to determine the points the team earned.  A team member, not an adult, must talk to the Head Referee if there is any disagreement.  The Referee will then ensure that the score sheet accurately reflects the condition of the field.  This is the team’s only opportunity to bring up any difference of opinion.
  • Once a team leaves the area and the competition table is cleared for the next team, at this point teams are no longer permitted to dispute the score.  As in other competitions, the referee’s ruling on the field is final.  Graciously accept the referee’s final decision.  Teams should remember to collect all robot parts when leaving the competition tables and make sure they do not remove table elements after their match.

Awards Determination Process

At the end of the team judging sessions, the Judge Advisor and all the session judges will meet to review all teams.  
 
The wait for the final awards decision can be difficult for teams.  Coaches should prepare their team before the event for a waiting period at the end of the day.  This can be an ideal time for each team to pack up their pit table and displays and load up the cars to prepare to leave after the awards ceremony. 
 
The tournament director may choose to do a demonstration, have a special guest speaker or run an exhibition round on the robot performance table to keep the crowd occupied while the judges make their decisions.  Teams that participate in an exhibition round need to be sure that they don’t pack up their robot or project materials.

Team Advancement Policy:

Approximately 25% of the teams at a qualifier in Illinois will advance to a championship tournament.  Teams are eligible for advancement if they meet the following criteria as required by the FLL Global Standards and Challenge document.

Teams must:

  •       Have between 2 and 10 student members
  •       Complete all required sections of the Innovation Project
  •       Have no disqualifying Core Values behaviors
  •       Be competing at their first official FIRST LEGO League event of each qualifying level during the season
  •   Perform well in all four areas: Core Values, Project, Robot Design, and Robot Game.
 

Closing Ceremony

Teams should return to the main competition area for the closing ceremony.  Awards are presented, and teams are recognized for thier efforts demonstrated throughout the day.  There is plenty of cheering, music and smiling faces to end the tournament and celebrate the team’s accomplishments.  
 

Other Considerations

Teams may want to consider bringing a large storage container to hold the team’s personal items (coats, hats, backpacks, etc.). to be placed beneath their pit table to minimize clutter and avoid blocking walkways.

It will happen…someone will drop a robot and watch the parts fall in all different directions.  Consider using a plastic container or cardboard shoe box as a 'garage' for carrying your robot during the competition.  If it drops, you have a better chance of collecting the parts and reassembling it.  Decorate your 'garage' to show your team spirit.

10 Kids per Team Rule:  The FIRST website provides the following regarding the size of FLL teams:

With growing interest in FLL, some coaches have more than 10 children wanting to join the team. If they are not in a position to form a second team, they must make the difficult decision to select the final 10 members.  We recognize this is not an easy choice, and appreciate the care and thought given to making this final decision.  As such, we remind coaches who may have chosen not to make this selection to respect all those coaches globally that did. We must enforce our 10 team member policy at all FLL events. Teams attending an event with more than 10 children will be informed by the event organizer that the team is more than welcome to participate in the event to gain the valuable experience, but they will not be eligible for awards.

We will follow the FIRST guidelines above at all Illinois qualifying events. Furthermore, if it comes to the attention of any of the judges or referees at an event that there have been more than 10 children on a team but only 10 have been selected to attend the tournament, the tournament coordinator will verify that the information is correct through discussion with the coaches and, if it is confirmed, the team will not be eligible for awards or to advance to a championship event.

We will communicate this policy to all Illinois teams. 

We will also advise teams that we have a sample process of how to handle the selection process which we will provide to any coach/team that requests it.

 

Volunteer 

It's not too late to sign up to volunteer at the tournament you are getting ready for. Many Coaches, Assistant Coaches, Team Parents, and Mentors can help make their Qualifier great by signing up to help out! Send a message offering to help your Tournament Coordinator if they need it and help demonstrate to our teams how Gracious Professionals are all around us!