Tournament Assignments by Qualifier
Tournament Assignments by Team Number
Saturday January 19, 2019: Einstein at Elgin Community College
Sunday January 20, 2019: Hopper at Elgin Community College
Saturday January 26, 2019: Tesla at University of Illinois at Champaign
The Qualifying Tournament Coordinator will determine if there will be a delay in the start of the event or a cancellation of the event. This will depend upon:
If a qualifying tournament has to be cancelled, the Qualifying tournament coordinator will have 48 hours to secure a back-up date and location for the event., If a new date and location is secured, teams will be notified immediately. Teams that are not able to attend on the new date will not be eligible for awards and will not be considered for advancement to a championship event.
If a qualifying tournament has to be cancelled and a back-up date and location is not available, the following process will be in place:
In the FIRST Illionis region, teams are not required to prepare a Core Values Poster to present during their Core Values judging sessions at qualifying tournaments. However, FIRST Illionis Robotics will be requiring teams that compete in one of the State Championships this season to complete the Core Values Poster. Please follow the updated Core Values Poster guidelines that correspond with the pilot Core Values Rubric when constructing your Core Values Poster. HERE is the link to the poster. HERE is the link to what is new on the Core Values Rubric.
At Qualifiers, we see the poster as a good way to organize your experiences into the poster. Judges will not be reviewing these at the Qualifiers, but teams can and should display their Core Values Poster in their pit and answer any questions from other teams or individuals who ask them about it. If teams have a poster, we encourage them to bring it into the judging session at the qualifier. Judging instructions will be that judges should not specifically direct questions to teams about their poster (should they have one), however a team that has a poster with them may use the poster when answering questions. For instance, say the judges ask "can you tell us how your FIRST LEGO League experience impacted your team" - the students might respond - "as you can see on our poster - we show that ...." and go on to give an answer that way. Some judges will also ask questions such as "is there anything else you would like to tell us about your team" and a team might use a question like that to discuss their core values poster or some of the information on it. The core values poster will be utilized by core values judges for ALL teams that compete at the state championship events, not only during the "call-back" process. These questions will take place in the team pit area at State.
If you have questions about the updated rubrics, please contact your FIRST LEGO League Partner Sara Lubic at email@example.com or email firstname.lastname@example.org.” If you have specific questions about judging in Illinois, please contact Illinois Head Judge Kyle Blais at email@example.com
The FIRST Illinois region is participating in a newly announced pilot using Reformatted Rubrics with revised language to the Core Values rubric for the 2018-2019 INTO ORBITSM season. Here in Illinois we will be using different Rubrics from the ones you will find on FIRST LEGO League websites. The updated rubrics are primarily REFORMATTED to make judging easier and to ideally improve the quality of comments given to teams. The Core Values REFORMATTED Rubric aligns with the new FIRST Core Values and includes the following changes:
While the update to the Core Values Rubric may shift what teams share with Judges, we do not expect it to have much impact on the work teams are doing throughout the season, guided by the FIRST Core Values.
The Reformatted Rubrics are not expected to have any impact on how teams complete their work. You can download your copies of the New Reformatted Rubrics for the Illinois Into Orbit Season here:
Robot Design Rubric 2018 (pdf)
Project Rubric 2018 (pdf)
Core Values Rubric 2018 (pdf)
Illinois qualifying tournaments will not require the RDES for this season.
This may sound like the Robot Design Executive Summary (RDES), which is optional in Illinois, but these three pages are a completely new tool for teams to use this season. These pages were created to assist teams who are opting in to the Programming Pilot, but they are a great idea for all teams to use! Click HERE to download. (MSWord Doc)
Need to Acknowledge Robot Design Idea Inspiration Sources
We have received several questions asking to what extent teams are allowed to use some of the very detailed resources such as robot building instructions or robot game mission strategies created by third-parties and that are available in books and online.
Doing research for the robot game should be viewed very similarly to doing research for the project. Reading books, visiting websites, watching videos, and talking to "experts" are all great things to help inspire teams. But just like the project, teams are expected to both recognize the sources for their ideas and explain which parts of their ideas come from the work of others and which parts represent the team's own ideas. If your team uses plans to build their robot or a strategy to complete robot game missions that originated from outside the team (ie: something the team found on a website), then the team should both acknowledge where they got their ideas and explain what they did to change/improve upon those ideas when in robot design judging.
Teams should always strive to make their robot and missions "their own," and should always keep the core value of "Innovation" in mind whether working on the project or robot game! We hope teams have a great Into Orbit season exploring problems related to space travel. If teams have any questions about the judging process in Illinois please contact Illinois Head Judge Kyle Blais at firstname.lastname@example.org
Upon arrival at the tournament, your team must first find the registration table and check in. At most tournaments, the teams arrive during the same half hour, so it can be very chaotic, and lines sometimes form at the registration table for a brief period. Keeping your forms organized and ensuring that you have all the necessary paperwork when you arrive, can help to reduce the wait for everyone.
Each team needs to complete signed Consent Release forms for each student, coach and volunteer attending (NO EXCEPTIONS – Participation is contingent on submitted consent before the opening ceremonies).
There are separate forms for FIRST national program, and the FIRST Illinois Robotics state program, and BOTH forms must be filled out for every participant.
Instructions to complete the National Consent Form at this link https://www.firstinspires.org/sites/default/files/uploads/resource_library/first-youth-team-member-paperwork-2016-2017.pdf
Consent form Directions for Guardian at this link https://goo.gl/tUUXRB
Teams are required to complete these forms online prior to arriving at the tournament and submit the consent report during their on-site registration. Paper consent forms can be turned in during registration for any participant not included in the online consent report, if necessary. Proof of consent of all participates must be provided at check in BEFORE a team will receive its tournament information packet.
Consents for FIRST National and Illinois
Please be sure that all of the National consent forms and Illinois consent forms for all your team members are complete online before your tournament. If you must use paper copies for your students, please bring them with you to the tournament to turn in. If you have electronic consent forms, all you will need to do is verbally confirm that all your consent forms are complete online. This is the Coach's responsibility and will be governed by the the honor system. PLEASE DO NOT PRINT COPIES OF YOUR ELECTRONIC CONSENTS. This will create untold amounts of paper hassle-work. If your consents are all complete online, all you have to do is tell the registration check-in person that your consents are "complete online". You do not need to provide printed proof. They will ask you if your National consents are complete online and your Illinois consents are complete online. You can simply say yes, to each question if they are all complete online. If you have some online, and some are paper, tell them at registration that you have the rest completed online and submit your remaining paper ones upon check in. Again, please do not print your electronic consent forms.
Team Information Sheet is here. The Team Information Sheet (Fillable) is here. Teams, please bring three copies of this completed document to your qualifiying tournament. One copy will go to each of the three sets of judges: Core Values, Robot Design, and Project. The Judges see many kids and teams during the day, so the Team Information Sheet will help them identify everyone, as well as learn some important facts about your team.
Some Qualifying Tournaments may have additional forms, such as food-pre-order, that will need to be turned in. Please see the link at right for your specific tournament for additional instructions.
Many tournaments provide access to a practice field where teams take turns running matches with their robot. If a field is provided, scheduling is often tight, and teams may need to reserve a time slot to practice.
Practice Table Missions: Each qualifying tournament will have two practice tables available for teams. The field set up kits used for the practice tables are on loan from teams that are attending the qualifier. In the past it has been our experience that many of the loose mission pieces are lost or misplaced during the qualifiers, and teams are understandably reluctant to provide their field set up kits. To reduce the likelihood of losing mission pieces FIRST Illinois Robotics has decided that only the mission pieces that are attached to the tables with Velcro will be provided at the practice tables. Every team attending a qualifier will have to bring the loose mission pieces to the tournament for their own use at the practice tables.
Bring Loose Mission Models to your tournament to use on the practice tables! Your team must bring all loose mission models from your own team table to use at the practice tables at the tournament. You do not need to bring your entire field. As a matter of fact, most tournament coordinators will not allow you to bring your own field. You will need to use the practice tables provided. But ALL TEAMS NEED TO BRING THEIR LOOSE FIELD ELEMENTS to use on the practice table.
The competition area is where the official Robot Game playing fields are located, and robot performance matches are scored by official referees. Competition tables will be set up in pairs, and during each table round a number of playing fields may be running simultaneously. Be aware that lighting and other conditions in the competition area may be different from a team’s home practice area and the practice tables at the event, so they must be prepared to adjust as needed.
Judging sessions for Core Values, Robot Design and the Project generally take place in rooms separate from the competition area. Every team will participate in each session during the day, so teams should make sure they understand where and when a team should queue.
Qualifying tournaments will make every effort to have a side table available for robot rounds. Teams may move the side table within the allotted space. If a team elects to use their own side table or cart, the tournament provided side table will be temporarily moved out of the students' way.
The minimum size of a side table will be 16" by 14". Teams may bring their own side table or cart as long as it is smaller than 18" by 36" and less than 36" tall. An alternate maximum size may be defined by the QTC in advance of the event dependent on safety or size restrictions of the competition area. Teams are required to adhere to these alternate guidelines.
The Project consists of the following parts:
Explain in your presentation at the tournament how you have fulfilled all parts of the FIRST LEGO League Project. We have found in previous seasons that teams sometimes do not always indicate how they have shared their project as part of their Presentation. Details are found at this link: http://www.first-lego-league.org/en/fll/research-project/projectassignment.html
In order to have standardized approach for the use of time for the project judging sessions, we will be strictly following the following policy at this year's championship tournaments. Each judging session is only 10 minutes long, and the clock will start when the team enters the room.
Per FIRST rules the presentation itself cannot be longer than five minutes, which means the other five minutes is split between setup and the Q&A. So please be aware that time spent setting up will take away from time available for Q&A, so your team should practice their setup so it does not take longer than a recommended 30 seconds to 1 minute. Following this ten minute period the judges will spend another five minutes scoring the team, after the team has left the room. Note that some qualifying tournaments this season may also be strictly sticking to this ten minute rule.
Spectators who enter the judging rooms must enter and leave the room with the team and must remain for the entire interview. Viewers must remain silent and cell phones should be turned off.
Approximately 25% of the teams at a qualifier in Illinois will advance to a championship tournament. Teams are eligible for advancement if they meet the following criteria as required by the FLL Global Standards and Challenge document. Teams must:
Global Innovation Award (GIA) - Each Illinois Championship tournament will nominate 1 team to be considered for the GIA.
Teams may want to consider bringing a large storage container to hold the team’s personal items (coats, hats, backpacks, etc.). to be placed beneath their pit table to minimize clutter and avoid blocking walkways.
It will happen…someone will drop a robot and watch the parts fall in all different directions. Consider using a plastic container or cardboard shoe box as a 'garage' for carrying your robot during the competition. If it drops, you have a better chance of collecting the parts and reassembling it. Decorate your 'garage' to show your team spirit.
10 Kids per Team Rule: The FIRST website provides the following regarding the size of FLL teams:
With growing interest in FLL, some coaches have more than 10 children wanting to join the team. If they are not in a position to form a second team, they must make the difficult decision to select the final 10 members. We recognize this is not an easy choice, and appreciate the care and thought given to making this final decision. As such, we remind coaches who may have chosen not to make this selection to respect all those coaches globally that did. We must enforce our 10 team member policy at all FLL events. Teams attending an event with more than 10 children will be informed by the event organizer that the team is more than welcome to participate in the event to gain the valuable experience, but they will not be eligible for awards.
We will follow the FIRST guidelines above at all Illinois qualifying events. Furthermore, if it comes to the attention of any of the judges or referees at an event that there have been more than 10 children on a team but only 10 have been selected to attend the tournament, the tournament coordinator will verify that the information is correct through discussion with the coaches and, if it is confirmed, the team will not be eligible for awards or to advance to a championship event.
We will communicate this policy to all Illinois teams. We will also advise teams that we have a sample process of how to handle the selection process which we will provide to any coach/team that requests it.
FIRST LEGO League INTO Orbit Challenge Updates at this link https://firstinspiresst01.blob.core.windows.net/fll/2019/into-orbit-challenge-updates.pdf
It's not too late to sign up to volunteer at the tournament you are getting ready for. Many Coaches, Assistant Coaches, Team Parents, and Mentors can help make their Qualifier great by signing up to help out! Send a message offering to help your Tournament Coordinator if they need it and help demonstrate to our teams how Gracious Professionals are all around us!